Super admin
Full control across facilities, users, finance and the audit log.
Rhino FMS
The system behind every building we run.
We built Rhino FMS ourselves, and our teams use it every day. Ten connected modules, one secure login, one source of truth.
Modules
Ten modules. One flow.
Choose a module to see what it does.
Work Orders
Log a fault once and follow it to a paid invoice.
Learn moreAssets
Every machine, system and piece of equipment gets a unique code and a history, so maintenance and cost follow the asset, not someone’s memory.
Learn moreFacilities & Spaces
Model your portfolio the way it really is: facilities, floors and rooms, with assets and work orders attached at the right level.
Learn moreEnergy
Capture meter readings and let the system calculate consumption and cost, so waste shows up before the bill does.
Learn moreProcurement
Request bids, compare quotations and award with a clear approval trail.
Learn moreInventory & Store
Every item received or issued is a recorded transaction, so stock levels can be trusted across cleaning, electrical, plumbing, HVAC, safety and more.
Learn moreVendors & Contractors
Keep your supplier and contractor pool in one place, with availability, contract details, invoices and payments.
Learn moreAccounting & Payments
Bank accounts, expenses, vendor invoices and payment requests share one ledger, and payments need approval before money moves.
Learn moreTeam Chat
Operations talk where the work happens: channels and direct messages over live connections, with files, read receipts and typing indicators.
Learn moreReports & Audit Trail
Financial and operational reports, plus an audit log recording who did what, when and from where.
Learn moreOne work order, start to finish
From a reported fault to a paid invoice.
- 01
Reported
Anyone logs the fault with location and priority.
- 02
Assigned
Routed to a vendor or an available contractor.
- 03
In progress
Updates and team chat keep everyone aligned.
- 04
Resolved
The engineer signs off the work.
- 05
Auto-invoiced
An invoice is created for the assigned vendor.
- 06
Paid
Approved, paid and written to the audit trail.
Built for every team
The right view for the right person.
Accountant
Accounting, payments and reports, plus every operational module.
Site engineer
Work orders and energy readings; view-only on assets and contractors.
Procurement
Quotations, bids and inventory intake.
Store manager
A focused view of the store and inventory.
Staff
Read-only visibility, team chat and a personal profile.
Install it like an app.
Rhino FMS works on any phone, tablet or computer and installs to your home screen with no app store. Installation is for authorised team members, using a code issued by your administrator.
Rhino FMSLet’s build something that lasts.
Tell us about your project, your materials needs or your building. We’ll respond with a clear plan.